2013 CMMS Benchmark Report

Posted by on Aug 16, 2013 in General | Comments Off on 2013 CMMS Benchmark Report

The Computerized Maintenance Management Software market has changed a lot since we first dipped our feet into it back in 2007. Keeping abreast of the developments is important and this is why we’re recommending you have a look at this CMMS benchmark report by SoftwareAdvice. These are a few of the takeways from the report: 1) 66% of respondents still use on-premise maintenance software vs. cloud setups. 2) 50% of maintenance software now runs on mobile devices. 3) Around 82% of respondents were either very satisfied or somewhat satisfied with their CMMS software 4) Furthermore around 70% said that CMMS reduces repair costs either very well or somewhat well 5) Interestingly around 62% said that their CMMS reduces downtime very well or somewhat well. In our view, compared to other software these are encouraging results though there is still a lot of room for improvement. What are your views on the...

Read More

What is a CMMS? Why is it important?

Posted by on Jul 30, 2013 in General | Comments Off on What is a CMMS? Why is it important?

CMMS is an acronym for Computerized Maintenance Management System. To provide you with a functional definition, a CMMS is a software application that helps the maintenance manager run the maintenance function of a company. The purpose of the CMMS is to increase asset efficiency and reliability, while keeping the practice of maintenance as cost-effective as possible. It is important to make clear that there are various different CMMSs in the market, ranging from the simple basic database-type applications, to more complex systems with fancy features, and normally, hefty price tags. Implementing a CMMS is many times linked to developing or re-organizing the Preventive Maintenance system in your firm. Preventive Maintenance is a mentality which preaches that if machinery is serviced and repaired regularly then the probability of asset failure, and hence production downtime, is minimized. Preventive Maintenance works. To achieve it, a CMMS should at least offer: Data storage: the CMMS should store data on a number of things such as equipment, employees, suppliers and clients. Scheduling: the software should be able to schedule the work timetables of the maintenance personnel. Inventory control: a lot of time is often wasted waiting for spares. This problem should be minimized or solved completely by better organizing the management of spare parts. Reporting: summaries of existing data should be organized for reports showing past performance or predicting future result estimates. Apart from the above functionality, a CMMS can have many other features that help the maintenance department fulfil its function. Among the more popular functions are financial reporting capabilities, KPI (key performance indicator) monitoring, predictive maintenance tools, and support for mobile computing. Despite, and perhaps because of, all the above functionality, many CMMS implementations still fail. This happens for a wide range of reasons such as poor planning, lack of motivation, and lack of proper training. For this reason, it is important that when choosing a CMMS, a proper roadmap needs to be designed to show how the full capabilities of the chosen CMMS will be utilized within the maintenance department. With respect to why having a CMMS is important, another question must first be put forward. What is the best way to implement a successful preventive maintenance mentality? The answer is: get a quality CMMS. Having a CMMS which automates many tasks which would otherwise take a lot of time to do (manually) is enough reason why companies justify spending hundreds and thousands of dollars on such systems. The organization of data, management of assets, and employee resource management facilities, that having a proper CMMS gives you, are indispensable for any maintenance manager. In conclusion, it makes sense to state that despite the difficulties often encountered in implementing a CMMS, this is very much where maintenance management is heading. CMMS software has been around for over 20 years, and it looks like they are here to...

Read More

Using CMMS to Improve and Enhance Maintenance Management

Posted by on Jul 30, 2013 in General | Comments Off on Using CMMS to Improve and Enhance Maintenance Management

Maintenance managers have a role in which their decision making skills, leadership, and training skills need to be at an optimum level to be effective. Maintenance department and/or facility budgets can range fromseveral thousand dollars to a million or more. The management of their departments, staff, preventive maintenance programs, and inventories needs to be within a system that has an integrated successful effect on the bottom line. A maintenance manager depending on their industry will have their own set of unique challenges and demands. The use of the Clever CMMS presents a manager with the opportunity and resources to streamline their maintenance business processes and thus improve efficiencies and reduce cost. How can a CMMS Program Provide a Manager with an Effective Pragmatic Navigational Approach to Preventive Maintenance? A CMMS can provide an organized system that can be a valuable resource to a maintenance managers and aid in an organized fashion in all aspects of a preventive maintenance curriculum. In defining management there needs to be a defined approach or system in place. The system becomes the plan and management is guiding and directing others in executing the plan. A system such as a CMMS allows the maintenance manager to direct the activities of a preventive maintenance program in a much more organized fashion thus allowing the manager the freedom to assure accountability whilst follow-through is present. A CMMS is a valued tool and resource that allows the manager to recognize the complete benefits to making his/her department a cost management entity through cost savings, and productivity gains. As an ally and a maintenance managers’ systems solution, a CMMS can aid in the management of the following: Once the CMMS learning process is completed preventive maintenance scheduling becomes a planned defined service procedure. A Work order step is scheduled on multiple dates. Each scheduled maintenance occurrence can be flexible according to the needs of the equipment. Each piece of equipment can have several PM’s with intervals ranging from one day to weekly, monthly, and annual service. The manager can use the CMMS to not only schedule PM’s, but list inspection points, time needed for each PM, and to issue instructions and descriptions of tasks required on each piece of equipment. This allows a manager to manage the PM process and track the PM’s completed and rate the PM service itself. A true performance management system that allows a manager to review his mechanics performance on a regular basis, and determine where skill sets may need more training. After input of data , the CMMS should be able to identify, and describe each piece of equipment, its components, spare parts and maintenance history. This process flow leads to a well managed control of inventory, stock location, quantity on hand, and reorder point, which creates purchasing efficiencies through the history created on each piece of equipment. Simplifying and organizing the above processes leads to less equipment downtime, increased efficiencies, and increased productivity. The functionality of the system allows the manager to clearly evaluate equipment, define skill set enhancements for the staff, and prepare downtime cost savings reports. Improvement Continuous Improvement is always in place with a CMMS system that can virtually manage all aspects of a maintenance department’s work through an integrated robust maintenance software...

Read More