Using CMMS to Improve and Enhance Maintenance Management

Posted by on Jul 30, 2013 in General | Comments Off on Using CMMS to Improve and Enhance Maintenance Management

Maintenance managers have a role in which their decision making skills, leadership, and training skills need to be at an optimum level to be effective. Maintenance department and/or facility budgets can range fromseveral thousand dollars to a million or more. The management of their departments, staff, preventive maintenance programs, and inventories needs to be within a system that has an integrated successful effect on the bottom line. A maintenance manager depending on their industry will have their own set of unique challenges and demands. The use of the Clever CMMS presents a manager with the opportunity and resources to streamline their maintenance business processes and thus improve efficiencies and reduce cost.
How can a CMMS Program Provide a Manager with an Effective Pragmatic Navigational Approach to Preventive Maintenance?

A CMMS can provide an organized system that can be a valuable resource to a maintenance managers and aid in an organized fashion in all aspects of a preventive maintenance curriculum. In defining management there needs to be a defined approach or system in place. The system becomes the plan and management is guiding and directing others in executing the plan. A system such as a CMMS allows the maintenance manager to direct the activities of a preventive maintenance program in a much more organized fashion thus allowing the manager the freedom to assure accountability whilst follow-through is present.

A CMMS is a valued tool and resource that allows the manager to recognize the complete benefits to making his/her department a cost management entity through cost savings, and productivity gains. As an ally and a maintenance managers’ systems solution, a CMMS can aid in the management of the following:

Once the CMMS learning process is completed preventive maintenance scheduling becomes a planned defined service procedure. A Work order step is scheduled on multiple dates.

Each scheduled maintenance occurrence can be flexible according to the needs of the equipment. Each piece of equipment can have several PM’s with intervals ranging from one day to weekly, monthly, and annual service. The manager can use the CMMS to not only schedule PM’s, but list inspection points, time needed for each PM, and to issue instructions and descriptions of tasks required on each piece of equipment. This allows a manager to manage the PM process and track the PM’s completed and rate the PM service itself. A true performance management system that allows a manager to review his mechanics performance on a regular basis, and determine where skill sets may need more training.

After input of data , the CMMS should be able to identify, and describe each piece of equipment, its components, spare parts and maintenance history.

This process flow leads to a well managed control of inventory, stock location, quantity on hand, and reorder point, which creates purchasing efficiencies through the history created on each piece of equipment.

Simplifying and organizing the above processes leads to less equipment downtime, increased efficiencies, and increased productivity. The functionality of the system allows the manager to clearly evaluate equipment, define skill set enhancements for the staff, and prepare downtime cost savings reports.


Continuous Improvement is always in place with a CMMS system that can virtually manage all aspects of a maintenance department’s work through an integrated robust maintenance software program.